Remote Property Administrator [South Africa]


 

A property management company that manages residential and commercial property portfolios internationally is looking for a Property Management Administrator.

DUTIES & RESPONSIBILITIES, NOT LIMITED TO:

  • Manage and maintain accurate administrative and financial records
  • Create and post listings on Property24/Rightmove
  • Handle incoming enquiries/diary management and property records
  • Act as point of contact with tenants and contractors
  • Coordinate maintenance between tenants and contractors
  • Ensure that the lease compliance checklist is process is signed off ie gas safety, electrical EICR, EPC, UK Property Law and Ethics
  • Compile list of leases in advance of them ending and arrange renewals
  • Process rental invoices, payments and overdue accounts
  • Ensure that all information (receipts/emails) is captured to Xero and Asana
  • Reconcile stipends are paid and up to date for third party energy providers
  • Responsible for financial bookkeeping, accounts receivable and payable, money statements, including invoices and receipts, as well as daily and monthly cash flow
  • General assistant duties such as diary management, monitoring of inboxes, and reporting to the director.
  • Any other duties required by the company from time to time as instructed by Management.

REQUIREMENTS

  • Minimum 2 years of administrative experience in property management/real estate
  • Have an understanding of the real estate laws and code of ethics in South Africa
  • Expertise required with PayProp
  • Experience required with Xero
  • Experience required with Microsoft 365 (Word, Excel & Outlook) video meeting apps, online calendars and scheduling tools
  • Familiarity with technologies like desktop sharing, cloud services and VoIP
  • Able to demonstrate initiative, organisation, time-management, multi-tasking abilities and excellent communication skills using phone, email and instant messaging

Potential after 3 month to increase to R17k and then after another 3 months increase to R20k

Must have Xero Experience - basic bookkeeping

PA/EA - Support Experience

Job Type: Full-time

Salary: Up to R15,000.00 per month

Ability to commute/relocate:

  • Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Property Management: 1 year (Preferred)


 

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